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Huckabey Labels Version 3.00 September 30, 1993 ⁄ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒø ≥ ≥ ≥ James Huckabey ⁄ƒƒƒƒƒø ≥ ≥ 3621-A Fraser Street ≥ /// ≥ ≥ ≥ Bellingham, WA 98226 ≥ /// ≥ ≥ ≥ ¿ƒƒƒƒƒŸ ≥ ≥ ≥ ≥ ≥ ≥ ≥ ≥ ≥ ≥ ⁄ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒø ≥ ≥ ≥ ≥ ≥ ≥ ≥ Mr. John & Mrs. Jane Doe ≥ ≥ ≥ ≥ 123 Any Street ≥ ≥ ≥ ≥ Your Town, Your State 12345-6789 ≥ ≥ ≥ ≥ ≥ ≥ ≥ ¿ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒŸ ≥ ≥ ≥ ≥ ≥ ≥ ≥ ¿ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒŸ Copyright 1990 - 1993 by James Huckabey User-Supported Software User-supported software, which is also known as Shareware, is an experiment in microcomputer software distribution based on the following principles: 1. That the value or worth of a program is best judged by the individual user using the program on his/her own machine. 2. That the creation and distribution of microcomputer software can be financially supported by users at reasonable cost. 3. That the copying and sharing of software can and is encouraged. Anyone may request a copy of a user-supported program by sending a blank, formatted disk to the author of the program. An addressed, postage-paid return mailer must accompany the disk (no exceptions, please). A copy of the program, with documentation on the disk, will be sent by return mail. The program will carry a notice suggesting a contribution to the program's author. Making a contribution is completely voluntary. Free distribution of software and voluntary payment for its use eliminates costs for advertising and copy protection schemes. Users obtain quality software at reduced cost. They can try it out before buying, and do so at their own pace and in the comfort of their own home or office. The best programs will survive based purely on their quality and usefulness. Please join the experiment. If you share a belief in these principles, your contribution is requested to help make this work. Regardless of whether you make a contribution, you are encouraged to copy and share this program. Permission to Copy Individuals, clubs, and other non-profit organizations are granted permission by the authors to freely copy this program and documentation and share it with their members, so long as: 1. No price is charged for the software or documentation. However, a distribution, copying cost or charge for the cost of the diskette, so long as it is not more than $5.00 total. 2. Club members be informed of the user-supported idea and encouraged to support it with their donations. 3. The program(s) or documentation are not modified in any way and they are distributed together. Your Contribution Please send your contribution, $10 (US) is suggested for Huckabey Labels. Please include your name, address, version number, diskette size and information on where or how you received your copy of this program. Send to: James Huckabey 3621-A Fraser Street Bellingham, WA 98226 U.S.A. (206) 671-2868 (voice) About The Program The archive should contain the following files: LABELS.EXE program LABELS.DOC this file LABELS.DAT sample database READ.ME update information FILE_ID.DIZ BBS file description The only file needed to run Huckabey Labels is LABELS.EXE. The other files are not required by the program although it is suggested that you at least load and look at LABELS.DAT. The data it contains can be deleted, or you can delete the whole file after viewing the two records in it. Huckabey Labels is nothing fancy. I wrote the original program so I could print mailing labels. I have never found a simple mailing label program that I liked. It is really not intended for business work although it can be used for such. The program does up to five lines per label for what would be a standard 15/16x3.5 inch labels (standard address label). Other wideth sizes may be used but cannot exceed 15/16 high (with space between makes 1 inch). Printing is for single column labels. The program will read in two hundred (200) names and addresses at a time. More can be added by making more databases. The default file it expects to find is LABELS.DAT and this can be any name. Starting the Program The database used does not have to be in the same directory as LABELS.EXE. Huckabey Labels searches your current path to find the database being used. If the database cannot be found it is written to the current directory or the directory where LABELS.EXE is found if in path or a path to its location is used. If none of the above can be match the data file is written out to the current directory. The program will create whatever database name you want to use and you can have as many different ones as you have storage space to maintain. If you are using the program for the first time and plan to use the default LABELS.DAT all you have to do is type in LABELS to start the program. Starting examples: LABELS LABELS JOBS.DAT LABELS C:\DATABASE\LABELS\LABELS.DAT The examples show that you can use default, optional database or even add a full drive and path to the database name. You do not need to be in the same directory as the database as in example #3. If no path is used, but LABELS.EXE is in your path, the data is written to the location of LABELS.EXE. If LABELS.EXE is not in your path, and no path used for database, then the database is written to the current directory. Most prompts in the program are a single key presses: <A>dd means to press "A" for add, <Q>uit Program means to press "Q" to quit program. Prompt responses are not case sensitive. The other prompts, inside [ ] brackets require something like typing in an "E" or "e" and pressing <Enter>, some just pressing <Enter>. To exit most any input routine you can press the escape key. LABELS.DAT is used in the document to represent the default database. Be reminded that you can use any DOS file name up to eight character and optional extension of up to three characters. Some responses produce a speaker response. Examples: If your search criteria is matched a short tone, if you make an input error you get a longer tone. There are only two different tone in the program. Whichever your choice if this is a new database the program starts in the Edit / Add Records routine. The screen displays: Add Records to: C:\DATABASE\LABELS.DAT Record: 0 _/1: \2: 3: 4: 5: 6: Press line number to Edit (1-6), <A>dd, <N>ext, <P>revious, <S>earch, <H>elp or <Q>uit Routine The database name displayed on this screen is full [drive\path\]file name. This is to help prevent adding records to a wrong file. You might have two databases by the same name only in different locations. <A>dd: Press "A" to add records to the database. If this is a new database only choices "A, H and Q" are active prompt responses. When adding records the program checks first for blank records before adding a new one. If you are at the 200 maximum records and you want to add a record you can delete a record and then press <A>dd. The new entry is put in place of any deleted record and on exit from the Edit / Add Records routine is sorted into its correct position in the database. Adding records is repeated until you press <ESC> or the number of records reaches two hundred (200). The program makes a tone at the completion of each new record in the database. As you enter data one of the following lines is displayed to show you what the data is for (suggested): Notice that lines 1: and 2: are marked together in the column to their right. This is to remind you that these two lines are added together by the program. 1: Firstname (or blank) added to line 2: above, line #1 on label. 29 characters maximum (space added when this is added to lastname). 2: Lastname (or company name) added to line 1: above, line #1 on label. 30 characters maximum. 3: Line #2 on label (address or person in company). 60 characters maximum. 4: Line #3 on label (city, state, zip or as needed). 60 characters maximum. 5: Line #4 on label (as needed). 60 characters maximum. 6: Line #5 on label (as needed). 60 characters maximum. The entry process can be terminated on any line by pressing the <ESC> key. If this is the first record the record count remains zero. Entries #1 (First name) and #2 (last name) are added together to form actual line number one on label. Program sorts on entry #2+entry #1. Line #1 can be blank, but line #2 should not be blank although it can be. This would make it sort on a blank entry. As you make each entry there is a line of dashes showing you the length of the word and "[" "]" on each side of the inputs to show length limits, which cannot be exceeded. <D>elete Record: This blanks the current record. Screen displays: Press <Y>es to confirm deletion of record: 22 Press <Enter> to abort deletion If you press "Y" the record is deleted. Pressing <Enter> exits the deletion option. Records that are blank are removed on exit from the Edit / Add Records routine and on loading the database at start up. The total record count is adjusted to show a correct count. <N>ext and <P>revious change the information on the screen (next or previous records). When you reach the first or last records the program continues last changes to first, first changes to last, and continues. To Edit displayed records you press <1 - 6> which corresponds to the line numbers. The screen displays what the line is used for (suggested), current information if there is any or a line of dashes to show length. To remove a single line type in a single space (blank) and press <Enter>. The program searches for single space entries and blanks those lines. If you press <Enter> on a line without entering any data and the line contains data the existing information remains unchanged. Records that are all blank lines, no spaces or other characters, are removed on exit from the Edit routine and on loading the database at start up. <S>earch: This is to search the current database for a particular last name, partial name, even just the starting letter or last name and first, or parts thereof. Entries are not case sensitive. The program converts everything to uppercase for comparisons. Screen displays: Please Enter Search Criteria or press <Enter> to exit [ ] (one letter or as much as last name first name) You can type in Huckabey, Huck, H, Huckabey J, Huckabey James, as much (matches down to single records) or as little (matches more records) as you like. After you enter your information the screen displays "Searching Database. Please Wait!." When and if the record, or matching records is found, the first match is displayed on the screen. If no match is found you are returned to the input position after a display of your search information. This information is displayed in upper case letters since the program has converted your input. Please do not think it is incorrectly trying to compare uppercase with mixed case. <H>elp: Displays several screens of on-line help. Sort of a quick reference. It also displays information requesting user contribution. <Q>uit Routine; Returns you to the main screen and the label information display. Label Display Screen (Main Screen) WARNING! Labels have a thirty-five (35) character limit at 10 pitch, forty-two (42) at 12 pitch, and fifty-nine (59) at 17 pitch. These figures are for zero margins and based on 15/16x3.5 inch labels. The label outlines on the screen represent what I feel are safe font size based on the number of characters. The displays are based on one character margins for 10 pitch, two character margins for 12 pitch. The program has a maximum of 60 characters per label line. If your printer does not support 17 pitch, but supports 15 pitch, then of course you get about 7 characters less per label width. When returning to the Label Display Screen from the Edit / Add Record routine the number one record is displayed if the currently displayed record is blank. It will not be a blank record when you return to the Label Display Screen. As already pointed out blank records are removed from the database. The screen displays information inside an outline that represents the pitch (size of print text) that must be used to duplicate the label. Labels shown are for 10 pitch, 12 pitch and 17 pitch. Only appropriate size is displayed in program, but all three are shown here in different examples. Screen displays: Huckabey Labels - 09-23-93 - 04:48 pm Current Database: LABELS.DAT - Records: 27, No: 19 ⁄ƒƒƒƒƒƒƒƒƒ[10 pitch]ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒø 1≥James Huckabey ≥1 2≥3621-A Fraser Street ≥2 3≥Bellingham, Washington 98226 ≥3 4≥ ≥4 5≥ ≥5 ¿ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒŸ ⁄ƒƒƒƒƒƒƒƒƒ[12 pitch]ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒ¬ƒƒƒƒƒƒø 1≥Mister James Henry Huckabey, Esquire ≥1 2≥3621-A Fraser Street ≥2 3≥Bellingham, Washington 98226 ≥3 4≥ ≥4 5≥ ≥5 ¿ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒ¡ƒƒƒƒƒƒŸ ⁄ƒƒƒƒƒƒƒƒƒ[17 pitch]ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒ¬ƒƒƒƒƒƒ¬ƒƒƒƒƒƒƒƒƒƒƒƒø 1≥James Huckabey ≥1 2≥Software and Hardware Company, Incorporated, Limited ≥2 3≥3621-A Fraser Street ≥3 4≥Bellingham, WA 98226 United States ≥4 5≥ ≥5 ¿ƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒ¡ƒƒƒƒƒƒ¡ƒƒƒƒƒƒƒƒƒƒƒƒŸ Press Choice: <N>ext, <P>revious, <L>abel, <A>ll labels, <C>odes, <S>earch, <E>dit LABELS.DAT Records, <H>elp or <Q>uit Program Prompts: <N>ext and <P>revious change the information on the screen (next or previous records). When you reach the first or last records the program continues last changes to first, first changes to last, and continues. <L>able: The screen displays: Press <Enter> for 24 labels or <E>xit Routine How many labels do you want (1-999) [ ] Pressing <Enter> prints twenty-four labels for the current label being displayed. Or you can type in any number up to nine hundred and ninety-nine (999). When your labels are finished you are returned to the input position in the event you want to print more of the same labels. I always print one or two labels to check my label alignment and like to be returned to the input position. To exit the input position type in an "E" and press <Enter> and you are return to the Label Display Screen. <A>ll Labels: This prints one label for each record in the database. Screen displays: Printing all LABELS.DAT labels. Please Wait! When printing is finished you are returned to the Label Display Screen. There is no further action on your part. <C>ode: The screen displays: Type in printer code and press <Enter> or <E>xit Routine [ ] See your printer manual for decimal codes, separate by space This might be something like you typing in the following and pressing <Enter>: 27 69 (Epson and other some other printer code for emphasize on). If your format was not valid the screen displays: "Invalid Entry!" and you are returned to the input position. If input was a valid format the screen displays: "Sending code(s) to printer", which may just flash, and when finished you are returned to the Label Display Screen. <S>earch: This is to search the current database for a particular last name, partial name, even just the starting letter or last name and first, or parts thereof. Entries are not case sensitive. The program converts everything to uppercase for comparisons. Screen displays: Please Enter Search Criteria or press <Enter> to exit [ ] (one letter or as much as last name first name) You can type in Huckabey, Huck, H, Huckabey J, Huckabey James, as much (matches down to single records) or as little (matches more records) as you like. After you enter your information the screen displays "Searching Database. Please Wait!." When and if the record, or matching records is found, the first match is displayed on the screen. If no match is found you are returned to the input position. <E>dit LABELS.DAT Records: This is the Edit/Add Records option outlined in Starting Program for first time, etc. <H>elp: Displays several screens of on-line help. Sort of a quick reference. It also displays information requesting user contribution. <Q>uit Program: Screen displays: Press <Y>es to confirm program termination Press <Enter> to abort termination If you press "Y" the program is terminated and returns you to the DOS prompt or calling program. Pressing <Enter> returns the main prompt. This is just to prevent accidental exits from the program. One tends to get used to pressing "Q" and some of us have heavy hands. (grin) Format for Database Example of a database viewed or edited from DOS shown here with line numbers to help with understanding. Any editor or word processor that can write DOS text files (ASCII) can be used: <-Actual positions in database(s) <-Label information line numbers (6 line set) <-Actual start of data per line ------------------------------------------------------- 1 (1) John 2 (2) Doe 3 (3) 123 Melrose Place 4 (4) My City, Your State 12345 5 (5) 6 (6) 7 (1) Jane 8 (2) Doe 9 (3) 852 Any Street 10 (4) This City, My State 54321 11 (5) 12 (6) 13 (1) 14 (2) Johnson Contractors 15 (3) Henry J. Johnson 16 (4) 123 Any Street 17 (5) Your City, Your State 12435 17 (6) All you have to keep track of is each six line set. This file can be edited with any external program if that is what you want to do or is easiest for you. Just make sure you keep the six lines per record format for the database. Actually you can write and maintain the database externally and only use Huckabey Labels for the actual printing. This is the reason I write out the data as a standard text file (ASCII with one entry per line). ******* WARNING ******* If you do edit records via another program you must honor the 200 record limit of the program. Additional records are ignored by the program. Also if your six (6) line records get fouled up that throws off all the following records in that database. The only reason I added this information to the documentation is to show an optional way to edit, add or remove records other than inside the program. This is the way my original program ran. I added all my records with a text editor and of course I made my share of errors by not counting lines correctly when adding new records. (grin)